Getting people to show up to your event is half the battle! Sending a well-crafted reminder email is key to boosting attendance and making sure everyone remembers the fun that awaits. This essay will break down how to write a super effective Friendly Event Reminder Email Sample and give you some ready-to-use examples for different situations.
Why Friendly Reminders Matter
A friendly reminder email does more than just jog people’s memories. It’s a chance to build excitement, reinforce the value of the event, and make your attendees feel valued. These reminders are super important because they significantly increase the likelihood of people showing up. Think of it this way: everyone’s busy! Emails get buried, calendars get forgotten. A timely reminder saves the day. There are a few key ingredients to a good reminder:
- A clear and concise subject line.
- A friendly and engaging tone.
- All the important details: time, date, location.
Here are a few more reasons why reminders work:
- They show you care about the attendee.
- They give people a chance to reschedule if needed.
- They reduce no-shows and wasted resources.
The goal is simple: remind, excite, and ensure a great turnout!
General Event Reminder
Subject: Friendly Reminder: You’re Invited to Our Team BBQ!
Hi [Name],
Just a friendly nudge to remind you about our team BBQ on Friday, July 28th, from 12:00 PM to 3:00 PM! We’re going to be at [Location] and it’s going to be a blast.
We’ll have food, games, and good company. It’s a great chance to relax and hang out outside of work.
If you have any questions, just reply to this email. See you there!
Best,
[Your Name]
Reminder with RSVP Information
Subject: Reminder: Don’t Miss the [Event Name] - RSVP Today!
Hi [Name],
This is a friendly reminder about the [Event Name] happening on [Date] at [Time] at [Location]. We’re really looking forward to seeing you there!
If you haven’t already, please RSVP by clicking this link: [RSVP Link]. Knowing your headcount helps us with planning.
Can’t wait to celebrate with you!
Thanks,
[Your Name]
Reminder Including Event Details
Subject: A Quick Reminder: [Event Name] is Almost Here!
Hi [Name],
Just a heads-up that our [Event Name] is coming up on [Date] at [Time] at [Location].
Here are a few quick details:
- What: [Event Name]
- When: [Date] at [Time]
- Where: [Location]
- Special Notes: [e.g., Dress code, what to bring]
Get ready for a fun [Type of event]! We’re excited to see you there.
Best,
[Your Name]
Reminder for a Virtual Event
Subject: Virtual Event Reminder: You’re All Set for [Event Name]!
Hi [Name],
This is a friendly reminder about our [Event Name] happening virtually on [Date] at [Time].
Here’s the link to join the meeting: [Meeting Link]
Make sure you have [Software/Platform] ready to go! If you have any trouble accessing the link, please let me know.
See you online!
Best,
[Your Name]
Reminder with a Special Offer or Incentive
Subject: Reminder & Special Offer: Don’t Miss Out on [Event Name]!
Hi [Name],
Just a reminder that our [Event Name] is happening on [Date] at [Time] at [Location]!
As a special bonus for attending, we’re offering [Special Offer, e.g., a free gift, early access to something].
We can’t wait to see you there!
Best,
[Your Name]
Reminder Including a Countdown
Subject: Don’t Forget! [Event Name] Starts in 2 Days!
Hi [Name],
Just a quick reminder that our [Event Name] is just around the corner! It’s happening on [Date] at [Time] at [Location].
We’re counting down the hours until we see you there! Get ready for a [Brief description of event].
If you have any questions, please don’t hesitate to ask!
See you soon!
Best,
[Your Name]
By using these examples as a starting point and customizing them to fit your specific event, you’ll be well on your way to boosting attendance and making your events a success. Remember, a friendly reminder is a simple, yet powerful tool!