Losing your job is tough. It’s a stressful time, and often, employers offer a severance package to help ease the transition. Negotiating that package is important, and a well-crafted email can make a big difference. This guide provides a Severance Negotiation Email Sample and explains how to use it to your advantage.
Understanding the Power of a Well-Crafted Email
When it comes to severance negotiations, your email is your voice. It’s how you communicate your needs and concerns to your employer.A well-written email can set the stage for a positive negotiation, demonstrating professionalism and a clear understanding of your rights. It allows you to present your case thoughtfully and persuasively, leading to a more favorable outcome. Think of it as a strategic tool that helps you get what you deserve.
Here’s why a strong email matters:
- It documents the conversation.
- It shows you’re serious about the negotiation.
- It keeps everything clear and organized.
The email allows you to address specific points, such as:
- Your performance history
- Potential legal claims
- The value of your contributions
And it all goes into how the negotiation happens.
Email Examples for Severance Negotiations
Initial Inquiry: Seeking Information and Clarification
Subject: Inquiry Regarding Potential Severance Package - [Your Name] - [Your Position]
Dear [HR Manager’s Name/Relevant Contact Person],
I am writing to you following our recent discussion regarding the termination of my employment at [Company Name]. I understand that my position is being eliminated, and I am requesting more information about the severance package being offered.
Could you please provide me with a detailed breakdown of the proposed package? I would appreciate it if you could clarify the following:
- The amount of severance pay offered.
- The continuation of benefits (e.g., health insurance, etc.).
- Any details regarding outplacement services, if offered.
- Any other relevant terms and conditions of the separation agreement.
I would like to review the proposed terms and conditions carefully and understand the implications of accepting the package. I am available to discuss this further at your convenience. Thank you for your time and assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Requesting Additional Severance Pay
Subject: Regarding Severance Package - [Your Name] - [Your Position]
Dear [HR Manager’s Name/Relevant Contact Person],
Thank you for providing the details of the severance package. I appreciate the offer. After reviewing the terms, I would like to respectfully request consideration for an increase in severance pay. I believe an adjustment is warranted, given my [Number] years of service at [Company Name] and my contributions to [Specific Project/Area].
During my employment, I consistently met or exceeded expectations, as evidenced by my performance reviews [and/or specific achievements, e.g., leading the successful completion of Project X]. I also played a key role in [mention key contributions].
Therefore, I am requesting [Number] weeks/months of additional pay to help me with my job search. I am open to discussing this further with you at your earliest convenience. Thank you again for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Negotiating Continued Benefits
Subject: Severance Package - Benefit Continuation - [Your Name]
Dear [HR Manager’s Name/Relevant Contact Person],
Thank you for providing the details of the severance package. I have reviewed the agreement and would like to discuss the continuation of benefits, specifically health insurance coverage, as a key aspect of the severance package.
I understand the package includes [mention current benefit details]. However, given the current state of the job market and the time it might take to find comparable health insurance coverage, I would like to propose the extension of my health insurance benefits for an additional [Number] months or until I secure alternative employment.
I am willing to explore all available options with your team to make the process smoother and less stressful for both sides. I am happy to discuss the terms further. I believe extending my health insurance coverage will help me secure my next job, which will be beneficial to all sides. I am open to any alternative proposals you would like to make.
Thank you for your understanding and willingness to collaborate.
Sincerely,
[Your Name]
[Your Contact Information]
Addressing Concerns About Non-Disparagement Clauses
Subject: Severance Package - Non-Disparagement Clause - [Your Name]
Dear [HR Manager’s Name/Relevant Contact Person],
I am writing to discuss the non-disparagement clause included in the proposed severance agreement. While I understand the importance of this provision, I would like to propose a minor modification to clarify its scope.
I am concerned about the broad language used to describe disparagement, because I would like to ensure the clause doesn’t prevent me from making truthful statements about my employment with [Company Name], specifically if needed.
I am not looking to damage the company’s reputation, but I am seeking a clarification that allows me to share factual information with potential future employers, and I understand that this clause should not be used to keep me from applying for government employment.
Thank you for considering my request. I am ready to discuss this with you at your convenience.
Sincerely,
[Your Name]
[Your Contact Information]
Clarifying the Date of Termination
Subject: Termination Date - [Your Name]
Dear [HR Manager’s Name/Relevant Contact Person],
I am writing to clarify the exact date of my termination. Please confirm the final date of my employment with [Company Name].
I want to make sure that all of my last actions are completed and so that I am able to follow all rules and regulations. Also, please confirm the effective date of my benefits termination.
Also, please confirm the last day of employment, as well as any payments for unused vacation or sick leave.
Thank you for your clarity.
Sincerely,
[Your Name]
[Your Contact Information]
Requesting Outplacement Services
Subject: Request for Outplacement Services - [Your Name]
Dear [HR Manager’s Name/Relevant Contact Person],
Thank you for providing the details of the severance package. I have reviewed the agreement and I am very grateful. I was wondering if it would be possible to request additional outplacement services.
Specifically, I would find value in career coaching, resume writing assistance, and interview practice.
I believe those services would be very helpful to me in securing my next job, which I want to do quickly.
I am available to speak with you and discuss any options that you may have.
Thank you for your understanding and willingness to consider my request.
Sincerely,
[Your Name]
[Your Contact Information]
Confirmation and Acceptance of Terms
Subject: Severance Package - Acceptance - [Your Name]
Dear [HR Manager’s Name/Relevant Contact Person],
I am writing to confirm my acceptance of the severance package offered to me by [Company Name]. I have carefully reviewed the terms and conditions and understand the details, including the final date of employment and any related benefits.
I understand the terms are [list main terms].
I appreciate the opportunity to have worked at [Company Name] for [Number] years, and I want to thank you for your help.
Thank you.
Sincerely,
[Your Name]
[Your Contact Information]
Remember, this is not legal advice, and it is very important that you seek professional guidance.
Conclusion
Navigating severance negotiations can feel complicated, but with these tools and a clear understanding of your goals, you can advocate for yourself effectively. This Severance Negotiation Email Sample guide provides a starting point for creating professional, persuasive emails that protect your interests during this transition. Remember to always be polite, professional, and focus on the facts. Good luck!